Hybrid work has transformed how businesses operate, yet many office spaces remain inefficient. Companies are paying for underutilised offices, wasting energy, and failing to optimise work environments for employee productivity.
Without real-time workspace data, businesses risk making costly mistakes ie overpaying for heating, lighting, and maintenance while failing to create offices that truly support employees.
With hybrid workspace optimisation, organisations can cut costs, improve efficiency, and ensure sustainability.
Most office buildings were designed for traditional, full-time, in-office teams. Today, with hybrid work schedules, large portions of workspaces sit empty for hours or even days.
🔹 Underutilised Office Spaces: Studies show that 40% of office space is typically unused on any given workday (JLL, 2023). Businesses are paying for spaces that remain vacant—unused meeting rooms, empty desks, and neglected breakout areas.
🔹 Unnecessary Operational Costs: Heating, lighting, and maintaining unoccupied office areas waste thousands of pounds per year. Without accurate occupancy data, businesses struggle to reduce waste.
🔹 Declining Employee Productivity & Wellbeing: Poorly optimised spaces lead to low engagement and reduced teamwork. Employees struggle to collaborate effectively in workspaces that are either overcrowded or eerily empty.
According to a CBRE study (2023), 87% of large companies have adopted hybrid work models, but only 33% have adjusted their office footprint to match. This disconnect means businesses are paying for more office space than they need.
The key to optimising a hybrid workspace lies in understanding occupancy patterns. When businesses collect and analyse real-time workspace data, they can cut costs, improve efficiency, and enhance the employee experience.
🔹 Right-size your office space
Instead of maintaining excessive office space, businesses should use occupancy data to assess real estate needs. Downsizing or repurposing underused areas can reduce rental costs by up to 30% (Cushman & Wakefield, 2023).
🔹 Improve energy efficiency & sustainability
With real-time insights into when and where employees work, businesses can automate heating, cooling, and lighting to match occupancy levels. Smart building technology can cut energy waste by up to 25%, according to the International Energy Agency (IEA, 2023).
🔹 Enhance collaboration & employee experience
Optimised workspaces ensure employees have access to the right environments when needed. With real-time occupancy tracking, businesses can:
✅ Reconfigure spaces to enhance collaboration.
✅ Streamline hot-desking to improve desk availability.
✅ Improve meeting room utilisation, reducing conflicts and inefficiencies.
Envelo provides real-time workspace occupancy data to help businesses make data-driven decisions about space utilisation, energy management, and efficiency.
With Envelo, companies can:
✔️ Monitor occupancy trends to optimise office layouts based on actual usage.
✔️ Reduce costs by eliminating wasted space and ensuring energy is only used where needed.
✔️ Optimise flexible workspaces, enabling seamless hybrid collaboration.
✔️ Improve sustainability by reducing energy consumption and carbon footprints.
Buildings should work for people, not the other way around. EnveloTogether is our new initiative that brings people, workspaces, and technology together to create smarter, more connected environments.
🔹 Hybrid workspace optimisation should be effortless. EnveloTogether empowers businesses to manage office spaces like an extension of their teams.
🔹 Sustainability, productivity, and efficiency go hand in hand. By using real-time data, businesses can cut waste and improve employee engagement.
🔹 Make smarter decisions, from anywhere. With EnveloTogether, leaders can access the insights they need to optimise their hybrid workspaces anytime, anywhere.
Hybrid work is here to stay, and businesses that fail to adapt will continue wasting money and resources. By embracing hybrid workspace optimisation, companies can:
✅ Reduce costs by right-sizing office space.
✅ Improve sustainability through energy efficiency.
✅ Enhance employee productivity with optimised workspaces.
Envelo is leading the way in data-driven hybrid workspace optimisation. Discover how Envelo can help your business save costs, improve efficiency, and create a smarter work environment.
🔗 📢 Get started today → Contact Envelo for a demo.
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